Uploading Files and Placing Pages
NOTE: Only for users with the Uploader role for the job.
Jobs appear in the Jobs window once they have been prepared by the Printer Company. If you have been assigned the Uploader role, you can upload PDF files and place the pages in the job. Files are uploaded for a particular job so you cannot use a file you uploaded for one job in a different job.
Upload files
1 Go to the Jobs window and click the Upload icon in the bottom right corner of the job tile.
NOTE: If you don’t see an Upload icon, you are not authorised to upload files for the job.
The Upload Files window is displayed which consists of an information panel that can be opened and closed, and the upload panel.
2 You have two options to upload files for the job:
Click Add Files to browse to the PDF files you want to upload.
OR
Drag the PDF files from your file browser onto the dark upload panel.
The files are added to the Upload Files window.
3 Upload more files if necessary.
4 Click the Flipbook icon in the top navigation bar to start placing the pages.
Place pages
1 If you just finished uploading files for the job, click the Flipbook icon in the top navigation bar.
OR
If you are in the Jobs window, click the job tile to open the Flipbook.
The flipbook opens on page 1. If you want to start placing pages on a different page, go to the page by clicking the thumbnail in the navigation panel on the left.
2 Right-click the Flipbook page where you want to place a page or pages from your uploaded files, and click Place Files in the action menu.
The Place File window appears with a list of uploaded files.
3 Click Select next to the file that you want to place.
The pages are placed, starting from the current page in the job. If the file contains more pages than the remaining pages in the job, the last pages are not placed. It is not possible to place a specific page from a file on a specific page of the job. In this case, you need to upload a file that only contains the page in question.
4 Click Place to confirm.
As the pages are processed, the thumbnails in the left navigation panel and the Flipbook pages are filled.
A blue icon in the top corner of the pages indicates that a page is ready to be inspected.
At this stage it is still possible to:
•upload more files for placement: click the Upload icon in the top navigation bar to go to the Upload window.
•place a different file on pages that already have pages placed on them: right-click the page and choose Place File.
Users with the Approver role receive an e-mail notification to inform them that the pages are ready for inspection.
Replace pages
1 If you want to replace the placed pages of a job, follow the steps to place pages.
2 In the Place File window, select a file that is not in use (i.e. which has not been placed for this job). A file which has already been placed is indicated as in use.
NOTE: It is not possible to replace pages using the same placed file.
3 Click Select next to the file that you want to place.
The system checks the status of the pages in the job and informs you if pages have been approved or rejected.
NOTE: Approved pages cannot be replaced.
4 If you only want to replace rejected pages, select the Only replace rejected pages box.
The corresponding pages in the new file will replace only the rejected pages.
OR
If you want all the pages of the new file to be used, make sure Only replace rejected pages box is cleared.
5 Click Place.
The pages are replaced as requested and reprocessed.
